Please begin by following this Link, which will direct you to the sign-in page for Evolve.
If you're unsure how to log in, follow this guide here.
In the left sidebar, go to the Publishing section.
Select Workspaces.
Your archive files will appear in the main workspace.
A workspace is a bounded project room. You can use it to:
Store files and folders
Manage minisites
Add or manage members
Create snapshots
Review content
Publish or hand off content
At the top of the page, you can see:
Workspaces | 1 | There is 1 active workspace in this scope |
Total members | 0 | No people or groups are currently listed across workspaces |
Has snapshot | 0 | No workspace currently has a handoff snapshot |
The table shows one workspace:
Workspace name | My private workspace |
Visibility | Private |
Kind | Team R&D |
Share type | None shown |
Scope | Account |
Members | 0 |
Pages | 0 pages |
To open the existing workspace:
Find My private workspace in the workspace table.
Click the workspace name.
The workspace details page should open.
Use the search bar under All Workspaces:
You can search by:
Workspace title
Workspace kind
Scope
Use the All kinds dropdown on the right side of the table.
This filter lets you narrow the list by workspace type or kind.
When a workspace is selected, you can use the buttons in the top-right action bar.
Open | Opens the selected workspace |
Share | Opens sharing options for the workspace |
Delete | Deletes the selected workspace if you have permission |
Clear | Clears the current selection |
To open my private workspace:
Make sure the checkbox next to the workspace is selected.
Click Open in the top-right action bar.
You can also open it by clicking the workspace name.
To share the selected workspace:
Click Share.
Choose users, groups, spaces, or sharing settings if prompted.
Confirm the sharing changes.
Because this workspace is currently Private, sharing may require changing access settings or inviting specific people.
Use caution with this action.
Click Delete.
Read the confirmation message carefully.
Confirm only if you want to permanently remove or archive the workspace.
If the workspace contains content later, deletion may also affect files, pages, minisites, or related workflow items.
To deselect the workspace:
Click Clear in the top-right action bar.
You can also uncheck the selected checkbox on the left side of the table.
To create another workspace:
Click Create workspace in the upper-right corner.
To create the workspace, complete the required fields:
Title | Empty | Enter a workspace name |
Kind | Team R&D | Keep or choose another kind |
Access mode | Shared with selected space | Keep or choose another access mode |
Home scope type | Space | Keep or choose another scope |
Space | Not selected | Select a space, if available |
Description | Empty | Optional, unless your organization requires it |
The Create workspace button is disabled because the form is not ready.
The main issue shown on the screen is:
You are not an active member of any space in this account yet. Pick a different scope or ask an admin to add you to a space.
This means Home scope type is set to Space, but your account does not currently have an active space membership.
If available, change the workspace scope:
Open Home scope type.
Choose a different option, such as Account or Private, if listed.
Fill in Title.
Add a Description, if needed.
Click Create workspace.
If the workspace must belong to a space:
Contact an account admin.
Ask them to add you as an active member of the correct space.
Return to this modal.
Select the space from the Space dropdown.
Complete the form.
Click Create workspace.
Team R&D | Internal team projects, experiments, drafts, planning, and research work |
Research | Research projects, studies, academic or technical materials, and evidence gathering |
Intelligence | Competitive intelligence, market scans, briefings, monitored sources, and analysis work |
Learning authoring | Course content, instructional materials, training modules, and curriculum development |
Facility ops | Facilities operations, site documentation, maintenance planning, building-related materials |
Compliance | Policy, regulatory, audit, risk, governance, or approval-controlled materials |
Public web project | Public-facing site content, web publishing projects, marketing, or informational pages |
Private invite-only | Only invited people can access the workspace | Personal drafts, restricted projects, confidential work |
Shared with selected space | Members of the selected space can access the workspace, depending on role and permissions | Team or space-based collaboration |
Governed | Access is controlled through stricter governance rules or approval processes | Compliance, regulated work, formal review workflows |
Organization | Workspace belongs at the organization level | Broad organization-wide work, cross-account or centrally managed projects |
Account | Workspace belongs to the current account | General account-level projects, private or internal workspaces |
Space | Workspace belongs to a specific space | Team, department, course, group, or space-based collaboration |
Collaboration | Workspace belongs to a collaboration area | Shared work across specific collaborators or partner groups |
Click Cancel to exit without creating a workspace.
Click the X in the upper-right corner to close the modal.
How to open a file: please use this guide here.
